Job Description

Job Description

Public Works is seeking an experienced Contracts and Administration Manager with strong leadership skills, a talent for managing people, and a commitment to improving processes in a dynamic and fast-paced environment. This role supports construction services, non-profit services, professional services, and maintenance services while overseeing planning, administration, and policy development for construction contracts, professional services, grant agreements, technology procurement, and commodity procurement at Public Works.

Reporting to the Finance Manager, this position engages with city Engineers, Architects, Tradespeople, and Contract Managers, as well as external contractors, consulting firms, non-profit organizations, and suppliers. Public Works has the authority, granted by the City Administrative Code, to issue direct contracts for construction services, soliciting and managing over one hundred (100) construction and professional service contracts annually worth nearly $500 million. Public Works also processes more than ten thousand (10,000) requests for the procurement of commodities valued at $15 million annually. The Contracts and Procurement Manager will supervise a large team of specialized contract professionals performing various duties and overseeing key contracting processes, including Job Order Contracting, professional services, as-needed contracts, master contracts, and contract service order processing.

_ Important and Essential duties: _

• Leads and manages the development and administration of contract procurement policies, procedures, programs, and information systems.
• Representing our department in meetings with internal executive-level management, Commissioners, elected officials, other city contract services and procurement leaders, contractors, and other stakeholder groups.
• As the department contract lead, work collaboratively with Architects, Engineers, and related management staff on legislative changes to improve contracting performance and practice.
• Lead and direct staff in the administering of the solicitation and award of all contracting services for Public Works, including construction contracting and professional services supporting construction work, and other professional services agreements as needed.
• Lead staff in the solicitation, approval, awarding, and contract monitoring through closing of all contract types, such as construction contracts, professional services contracts, non-profit contracts, governmental agreements, tech marketplace procurements, and commodity purchases.
• Lead and direct staff in resolving complex contracting and procurement issues in collaboration with departmental managers, Project managers, Architects and Engineers, Office of Contract Administration staff, Contract Monitoring Division staff and legal staff from the City Attorney's Office.
• Serve as the contract subject matter expert and act as the primary liaison to the City Attorney's construction contracting legal team
• Develop and ensure appropriate training and communication on changes to Federal, State and local codes, policies, and procedures that affect the procurement of construction services
• Manage and direct the resolution of bid protests and any other disputes related to the contracting process.
• As a contracting subject matter expert, this position will also direct and implement training sessions on all aspects of contracting and procurement to architects, engineers, tradespeople, other relevant staff and external stakeholders such as contractors and other service providers; perform outreach as needed to construction contractors, technical service providers, and commodity suppliers to ensure robust participation in the Department's biding processes.
• Supports audit work related to the contract solicitation, award, and administration by responding to requests and making process and practice changes as needed.
• Support the development and monitoring of the goals in the Department's strategic plan as they relate to contracting and procurement and be an active participant in the performance monitoring program known as Public Works Stat.
• Responsible for monitoring the Contract Administration unit's performance using key performance indicators and measures, reports, and dashboards, monitoring progress, and implementing improvements based on the data.
• Participate in Citywide forums on contracting
• Oversee all Job Order Contracting, professional services as-needed contracts, general as-needed contracts, master as-needed contracts, and the processing of contract service orders (CSO).

Qualifications:
Qualifications

** Minimum Qualifications **

** _ _Education:__**
Possession of a Baccalaureate Degree from an accredited college or university.

** _ _Experience:__**
Six (6) years of professional experience in contract administration and professional service contracts, including developing, negotiating, implementing, and managing large-scale construction contracts with local, state, and federal funding. Three (3) years of this experience must include supervising professionals performing related duties

** _ _Substitution:__**
Additional qualifying work experience may be substituted for up to two (2) years of the required education on a year-for-year basis (30 semester/45 quarter units equals one year).

Desirable Qualifications: The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalists at the end of the selection process when referred for hiring.

• Experience in a large public sector agency with over 1,500 employees that provides construction, maintenance, and cleaning services. Experience with various types of construction contracts, such as design-bid-build, CM/GC, progressive GMP, and best value contracting.
• Experience in overseeing contracts with non-profit agencies.
• Experience in developing requirements for and implementing procurement information management systems.
• Experience with federal and state-funded procurement policies, practices, and requirements
• Experience with emergency contracts
• Organized, self-directed, detail-oriented, and able to effectively manage both staff and competing priorities to meet external timelines.

Additional Information

** SELECTION PROCEDURE/EXAMINATION REQUIREMENTS **
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Management Test Battery (Weight 100%): **
Candidates deemed qualified will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication; Conflict Management and Process Improvement. For more information about this Management Test (and a suggested reading list), please click here . A passing score must be achieved on the Management Test Battery to continue in the selection process.

This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Management Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore, your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Note: Candidates must achieve a passing score on the Management Test Battery exam in order to be ranked on the eligible list.

Eligible List/Score Report:
Once you pass the exam, you will be placed on an eligible list and given a score and a rank. The duration of the eligible list will be six (6) months and may be extended with the approval of the Human Resources Director.

Certification:
The certification rule for the eligible list resulting from this exam will be the “Rule of the List”.

Post-Eligible List:
Candidates will be invited to interview based on test scores and experience that most closely matches the responsibilities of the position determined from a review of the application materials.

Terms of Announcement and Appeal Rights
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at

The terms of this ann]]> <

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