Job Description

Job Description

Executive Assistant to the President

Location: Brickell, Miami, FL (Onsite/Hybrid)

Compensation: $75,000–$85,000 annually

The Opportunity:

We’re seeking an exceptional Executive Assistant to the President of a highly successful and rapidly growing family of companies in the financial services and insurance sectors. This is a role for someone who loves EA work at the highest level—someone who finds purpose in anticipating needs, thrives under pressure, and takes pride in being the right hand to a business leader.

If you’re the kind of Executive Assistant who finds satisfaction in flawless execution, discretion, and being trusted with the details that matter most—then this could be your perfect fit.

Compensation and Benefits:

• 100% employer-paid healthcare
• Base salary DOE $75,000 - $85,000 annually
• Reports to the President
• $60 monthly stipend for cell phone
• Company-paid parking
• 401k eligible on first payroll. Company will match up to 4% of gross pay
• PTO -in first year accumulates 120 hours in first 12 months
• 14 annual holiday days: 13 scheduled and 1 floating holiday

What You’ll Do

• Own the calendar – orchestrate a complex professional and personal schedule with precision and foresight.
• Make travel seamless – plan and coordinate domestic and international travel, from flights to itineraries, ensuring everything runs smoothly.
• Be the gatekeeper and connector – manage communications with internal and external contacts, always reflecting professionalism, warmth, and clarity.
• Plan experiences, not just events – oversee meetings, dinners, and executive gatherings that are polished and memorable.
• Anticipate needs before they’re spoken – handle the details that free the President to focus on leading the business.
• Leverage tools to work smarter – from Microsoft 365 and G Suite to AI-driven productivity hacks, always find the most efficient path forward.
• Be the calm in the storm – thrive when priorities shift, deadlines move, and the pace accelerates.
• Protect confidentiality – always operate with discretion, judgment, and integrity.
• Take detailed meeting notes - ensure no detail falls through the cracks, action items receive timely attention and follow-up, and meeting notes are disseminated to appropriate stakeholders.

Who You Are

• You have 2–3+ years of EA experience , ideally supporting a senior executive in a fast-moving corporate environment.
• Miami-based and able to work onsite in Brickell.
• You understand that this isn't a 9-5, M-F position and are available evenings and weekends if/as needed.
• You have a valid driver’s license and the flexibility to travel occasionally/as requested
• You’re an extraordinary communicator —crisp, polished, and professional in both writing and speech.
• You’re meticulous and detail-oriented - being described as “Type A” is a high compliment in your world.
• You're a detailed note-taker, capable of recording meeting notes and ensuring that all stakeholders are dialed into discussion items as needed.
• You pride yourself on your work ethic and self-motivation. You’re sharp, know how to read the room, and self-direct with confidence.
• Tech-savvy, fluent in Microsoft 365, G Suite, and other productivity tools - you may even be able to teach us a thing or two.
• You see AI as an assistant to the assistant—and know how to use it to save time and sharpen execution.
• You carry yourself with a high EQ and a positive, grounded presence.
• You love the EA profession and view excellence in this role as your craft.

To Be Considered:

Along with your resume, please upload/attach a brief cover letter (a couple of paragraphs is fine) answering one simple question: What do you think makes you an exceptional Executive Assistant?

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