Job Description
Receptionist/Bookkeeper
Location: Virginia Beach, VA 23464
Employment Type: Full-Time
Schedule: 8-hour shift, Monday to Friday, some weekends as needed during tax season
Work Location: In person
About Us: Our small Virginia Beach accounting firm serves individual tax clients, business tax clients, and bookkeeping clients. We pride ourselves on delivering exceptional service in a fast-paced, client-focused environment. We are seeking a skilled Receptionist/Bookkeeper to manage front-office operations and support our bookkeeping needs, ensuring seamless service for our clients.
Position Overview: We are looking for an experienced Receptionist/Bookkeeper to be the face of our firm, handling client interactions while performing essential bookkeeping tasks. This is not an entry-level position; candidates must have proven receptionist experience in a professional office setting and solid bookkeeping skills. Tax preparation experience is a plus but not required. The ideal candidate is organized, professional, and capable of thriving in a dynamic small business environment.
Key Responsibilities:
Receptionist Duties (Primary Focus):
Answer and direct incoming calls using a multi-line phone system, screening and routing calls professionally.
Schedule client appointments accurately using office management software.
Greet clients warmly in person, creating a positive and professional first impression.
Manage client correspondence, including emails and mail distribution.
Maintain an organized and welcoming front office.
Bookkeeping Duties:
Perform data entry and maintain accurate financial records using QuickBooks.
Process invoices, track payments, and reconcile accounts.
Generate basic financial reports to support client accounts and management.
Assist with administrative tasks related to client bookkeeping needs.
Optional Tax Support:
Organize client tax documents and assist with basic tax preparation tasks during peak seasons (training provided if needed).
Support accountants with document preparation and client follow-ups.
Required Qualifications:
Minimum of 2 years of professional receptionist experience in an office setting (e.g., managing phones, scheduling, greeting clients). Applications without this experience will not be considered.
At least 1 year of bookkeeping experience, with proficiency in QuickBooks.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent verbal and written communication skills in English, with a professional and friendly demeanor.
Strong organizational skills and ability to multitask in a fast-paced environment.
High attention to detail and commitment to maintaining client confidentiality.
High school diploma or equivalent; additional qualifications in office administration or bookkeeping are a plus.
Must be based in the U.S. and able to relocate to Virginia Beach, VA, if necessary.
Preferred Qualifications:
Previous experience in an accounting or tax preparation environment.
Familiarity with tax software is a plus.
Willingness to take initiative and learn additional skills during tax season.
Why Join Us?
Join a close-knit team in a supportive, professional environment.
Gain experience in both client-facing and financial roles with opportunities for growth.
Competitive salary and paid time off.
Work in a stable, full-time role with a respected local firm.
Important Note to Applicants:
This is not an entry-level position. We are seeking candidates with specific receptionist and bookkeeping experience. Resumes from candidates in unrelated fields or without demonstrated office-based receptionist and bookkeeping skills will not be considered. Please ensure your resume clearly highlights your relevant qualifications.
How to Apply:
Submit your resume and a brief cover letter detailing your receptionist and bookkeeping experience here on Indeed. Applications must be in English. Only qualified candidates will be contacted for an interview.
Company Description
Established accounting firm specializing in income tax preparation and bookeeping for small to medium sized businesses.
Established accounting firm specializing in income tax preparation and bookeeping for small to medium sized businesses.
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